Introducing DigitalHQ: make your workplace work for you

Workspace optimization

The workplace is no longer confined to the office walls; it is a dynamic, ever-changing entity. To thrive in this evolving landscape, organizations require a deeper understanding of employees’ changing habits, preferences, and needs. DigitalHQ doesn’t just provide solutions; it is a data-driven platform that learns and adapts to accommodate these shifting requirements. With the power of data, DigitalHQ ensures that the workspace aligns perfectly with the way employees work, fostering an environment that prioritizes their evolving needs and preferences. It’s about making data work for you, empowering organizations with the insights necessary to tailor their workspaces to the ever-changing dynamics of the modern workforce.

In navigating the complexities of the return to office, one thing becomes abundantly clear from the data: employees now cherish autonomy and compelling reasons for their return. Employees seek genuine incentives. According to Microsoft Work Trend Index, the data unveils that revitalizing social bonds is the linchpin for motivating in-person collaboration. A significant 84% of employees are enthused by the idea of socializing with colleagues, and 85% are driven by the prospect of rebuilding team connections. In essence, the data underscores the pivotal role of nurturing these connections as a means of reigniting workplace enthusiasm, subtly pointing to the necessity of tools to facilitate this transition.

Introducing DigitalHQ

DigitalHQ simplifies the process of coordinating work locations and schedules for employees, making the transition to hybrid work models smoother than ever. This allows employees to gain valuable insights into when their colleagues and close collaborators plan to be in the office. Armed with this information, they can strategically plan their in-person connections, optimizing their office presence for maximum impact.

DigitalHQ’s core strength lies in its ability to seamlessly coordinate work locations and scheduling. With the DigitalHQ app, employees gain a comprehensive view of their workweek. This empowers them to understand when their colleagues and collaborators are planning to be in the office, allowing them to optimize in-person connections.

But DigitalHQ doesn’t stop at mere coordination. It offers a suite of features that make the entire experience more efficient and user-friendly. The platform’s intelligent booking feature is a game-changer. It empowers employees to discover available workspaces tailored to their specific meeting requirements, as well as in-office counts. Need a high-tech conference room for an important presentation? DigitalHQ has you covered. Looking for a collaborative space to brainstorm with your team? It’s right at your fingertips.

With DigitalHQ, employees can efficiently prioritize their time and maximize their face-to-face connections. What’s more, the app empowers employees to have a say in meeting scheduling! Through surveys and voting, participants can collectively decide on the most suitable meeting time. This functionality eliminates the frustration of “ghost meetings” where rooms are booked but left unused, reducing resource wastage up to 67%, and ensuring that every meeting is both productive and well-attended.

Empower employee engagement

DigitalHQ is more than just a coordination tool; it’s a platform designed to empower employees and enhance their in-person connections. The map feature, for instance, transforms the office navigation experience. No more wandering through the maze of corridors in search of the elusive meeting room or office space. With DigitalHQ, all you need is your mobile device. It provides a user-friendly map that shows the destination, ensuring that you arrive at your meeting or workspace hassle-free.

Desk booking is another invaluable feature that puts employees in the driver’s seat. It allows them to locate their colleagues, discover their desk locations, and choose their workspace based on their preferences. In a world where flexibility is key, DigitalHQ ensures that employees can make their workspace truly their own. The app automatically sends meeting notifications ensuring that everyone can participate in meetings regardless of their physical location. The inclusive features of DigitalHQ empower employees to engage with their colleagues, whether down the hall or across the globe.

In a world where the lines between physical and digital workspaces are blurring, DigitalHQ is the platform that ensures employees can thrive in this new landscape. It’s more than just a tool; it’s a catalyst for reimagining the workplace and maximizing the potential of in-person interactions. With DigitalHQ, employees are at the forefront of a new era in workplace efficiency, productivity, and collaboration.

Automated check-in

DigitalHQ introduces an automatic check-in feature that streamlines the entry process and prioritizes hygiene. This innovative system allows employees to register their presence in the office using their smartphones or wearable devices. Worth emphasizing, this feature also works when the smartphone’s battery is depleted.¹

Automated check-in feature eliminates the need for physical interaction with shared surfaces, aligning with current health and safety concerns. The touchless check-in not only ensures a safer workplace but also provides a glimpse into the future of efficient and contactless office experiences, enhancing the overall well-being of employees.

Prioritizing employee well-being

In today’s ever-evolving work landscape, focusing on employee well-being is paramount. DigitalHQ understands the significance of fostering not only an efficient workspace but a nurturing one. With its transparent work schedule feature that encourages seamless communication among coworkers, the platform enhances collaboration and personal connections. Additionally, the Events module, listing office-based events and activities, offers employees opportunities to mingle and integrate better, ultimately contributing to their overall well-being. It’s more than just a workspace management tool; it’s a catalyst for creating a work environment where employees can truly thrive both professionally and personally.

Leveraging space insights and utilization data

Space insights, utilization data, and occupancy trends are invaluable assets in the realm of modern workspaces. These metrics provide organizations with a deep understanding of how their office space is used and how it can be optimized to better serve their employees. DigitalHQ recognizes the significance of this data and empowers leaders to make dynamic space adjustments.

DigitalHQ serves as a pivotal tool for organizations, enabling leaders to respond proactively to space insights, utilization data, and occupancy trends. With this platform, leaders can make real-time and data-driven decisions about how to adapt and allocate their office space effectively. Whether it’s converting underused areas into collaborative zones, reducing the available workspace on lighter days, or optimizing energy expenditures, DigitalHQ’s capacity to support dynamic space adjustments ensures that the workplace remains flexible, dynamic, and fully aligned with the changing needs of employees.

Unified organization-wide resource access

DigitalHQ is designed to operate seamlessly across the entire organization without being constrained by physical branch locations. This means that employees who frequently move between different branches can easily reserve resources and access all the application’s features, just as if they were at their home branch.

This adaptability empowers users to utilize DigitalHQ in any company building, regardless of its geographical location. As a result, employees can enjoy consistent access to the application’s resources and functionality, regardless of the branch they are in, leading to increased productivity and streamlined resource management not only within specific branches but across the entire organization.

Technology and the in-office experience

Technology plays a pivotal role in enhancing the in-office experience. With innovative solutions like DigitalHQ, employees can seamlessly navigate the physical workspace, access resources, and engage in productive interactions. By harnessing the power of technology, organizations empower their workforce to make the most of their in-person workdays, fostering an environment that’s not just efficient but also engaging and dynamic.

Conclusion

DigitalHQ empowers organizations to create office environments that are not just functional but also immersive and enriching. By gathering invaluable data on modern workplace habits and leveraging technology that adapts to employees’ changing needs, DigitalHQ facilitates the evolution of sterile office spaces into vibrant, people-centric places. This transformation is about fostering connections, boosting productivity, and redefining the very essence of the workplace, making it a destination where employees are not merely present but engaged, inspired, and productive. DigitalHQ’s role is not just about managing space; it’s about creating a dynamic, ever-evolving environment where employees can thrive.

^{1 This functionality is exclusively available on Apple smartphones and when opting for integration with a designated service.}