Office space management tool – motivating employees in the hybrid workstyle 

The Basics of Human Motivation

To motivate employees, it is important to understand the basics of human motivation. Abraham Maslow’s Hierarchy of Needs is a great guide to supporting employees. The hierarchy of needs is divided into five stages, starting with physiological needs and ending with self-actualization needs. Physiological needs refer to basic necessities such as food, water, and shelter. Safety and security needs refer to safety in the workplace, including physical safety and security of the employees’ jobs. Belonging and social connection refer to the need to belong to a group and have social connections. Self-esteem needs refer to recognition and appreciation, while self-actualization needs refer to the need for personal growth and fulfilling one’s potential. 

Using Office Space Management Tool to Meet the Needs of Employees

Modern, tech-savvy tools can help companies meet the needs of employees in the hybrid workstyle. Let’s explore how these tools can be used to address each of the five stages of Maslow’s Hierarchy of Needs. 

Physiological Needs 

Proper tools can help companies ensure that their employees have the basic infrastructure needed to do their jobs. One of the biggest challenges of working from home is creating a comfortable and productive workspace. Companies can provide home-office stipends or rent equipment to help employees set up a home office that is conducive to productivity. This could include providing employees with ergonomic chairs, desks, and monitors to help them work comfortably. An office space management tool can, in this case, help monitor the allocation of office resources that are currently in use and help analyze the level of utilization and reservation of each of them. 

Safety and Security Needs

Office space management tool can help companies ensure that their employees feel safe and secure in the workplace. One way to do this is by using collaboration and communication tools that facilitate remote work while maintaining a secure environment. It is not only about data security but also personal safety and security. Companies can use proper tools that have end-to-end encryption to ensure their data security. As for personal security, the proper tool facilitates work while staying safe by keeping a distance, such as during a pandemic or flu season. The tool automatically takes some areas, desks, or resources out of use to keep a safe distance. Additionally, companies can develop a culture of openness that encourages employees to speak up when they feel unsafe or uncomfortable. 

Belonging and Social Connection Needs

Using collaboration and communication tools can help companies build a sense of community and connection among employees. A good office space management tool can facilitate the process of fostering communication and interaction between employees. Companies can schedule regular team-building events, such as yoga classes, game nights, and karaoke events, to help employees connect and integrate with one another. It also strongly affects employee well-being and overall job satisfaction level.  

Self-Esteem Needs

The amount of time that employees spend in the office is substantial, and a comfortable and well-designed office space can have an impact on their overall well-being, job satisfaction, and quality of job performance. This, in turn, can significantly enhance their self-esteem. In addition, the office space management tool can contribute to establishing a more eco-friendly and sustainable office space. This can have a positive impact on employees’ sentiments towards the company and their sense of affiliation with an organization that values environmental conservation. 

Self-Actualization Needs 

Office space management tools can help employees fulfill their potential and grow professionally. One way to do this is by providing employees with access to training and development resources that can help them enhance their skills and advance in their careers. Companies can use learning management systems to provide employees with access to online training courses and development programs. Additionally, companies can create mentorship programs that pair employees with more experienced colleagues who can provide guidance and support. 

Hybrid workplaces are here to stay, and with them come new challenges such as companies needing the right tools to support employee performance, engagement, and well-being. By understanding the basics of human psychology and the challenges of remote work, companies can take steps to create a more supportive and engaging work environment for their employees. From providing the basic infrastructure of the office to fostering a sense of connection and purpose, the office space management tool can play an important role in creating a successful hybrid workplace.